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Timetable

Discussion in 'Heads of department' started by ipswichlatebus, Dec 2, 2019.

  1. varcolac

    varcolac Occasional commenter

    Speak to the person in your school who organises the timetable? It will depend on a great many other moving parts - when other subjects are timetabled, when teachers are available, etc. We have a member of SLT in charge of timetabling and I spoke to them at the start of the year to change a few classes around to make things easier for teachers. It will depend on the way your school does it - it's not the same everywhere.
     
  2. tb9605

    tb9605 Established commenter

    Is your school not getting in maternity cover?
     
  3. ipswichlatebus

    ipswichlatebus New commenter

    Do u like producing timetables
     
  4. ipswichlatebus

    ipswichlatebus New commenter

    We aren't getting merternity cover so how can I organise the timetable round that. They suggested I have a hlsa cover but she can't cover all week as she has library duties to cover. I need help.

    Spoke to the person who usually does the timetables bit he said its me who has to make the changes and he will check if they are OK.
     
  5. tb9605

    tb9605 Established commenter

    In your position, I'd throw down the gauntlet. Hand in a timetable that uses SLT members to cover KS3 maths. If they won't get in maternity cover, get them to fill in the hole.
     
  6. ipswichlatebus

    ipswichlatebus New commenter

    Spoken to the SLT this morning and was given two options I either cover the lessons using other department members which isn't possible for all lessons or I have a Higher level TA to cover but she won't be able all week as she manages the library and has library duties, so what do I do? My SLT isn't listening to me. I then got told they will get maternity cover for someone in my IT department but not my maths department, I was then told we are getting a new teacher in the maths department from September.
     
  7. varcolac

    varcolac Occasional commenter

    That's not my job.

    My job in July is to tell the people whose job it is to produce the timetables, the following information:

    Who's teaching which classes.
    Which rooms they'd like to be in.
    How we'd like the lessons split over a week.

    Then they get back to me with the timetable, I make any changes that are possible by swapping people, classes and rooms around, and then I send it back. Like I said, there are a lot of moving parts and as Head of Department I can't control them all.

    You're going to have to prioritise and ask for help. If you'll be down a staff member it's impossible to have everyone else pick up the slack. Use existing staff to cover exam classes, and you might have to prevail upon SLT or anyone with a light teaching load to cover some KS3. Good luck.
     
  8. ipswichlatebus

    ipswichlatebus New commenter

    Hopefully I will be able to find people with spare teaching hours to help cover lessons.
     
  9. ipswichlatebus

    ipswichlatebus New commenter

    Just been given a HLTA to help for part of the week.
     
  10. ScienceGuy

    ScienceGuy Established commenter

    Before you start, work out how many lessons need to be covered either by existing members of staff or by the HLTA. If the number of lessons is more than can be taken on (and remember that all teachers need a minimum of 10% PPA time) then you will still need to go back to SLT to get additional support (they may have to get out of their offices and teach a class).

    With your new timetable, focus on making sure that your GCSE / A level classes are all being taught by specialists. Once you have this arranged, work through KS3 and see which classes you need to get the HLTA to teach. Whilst split classes are not usually the best, in this case having the HLTA taking one or two lessons of one group and a qualified teacher taking the rest would be better than a group getting a HLTA for all of the lessons.

    Once you have your timetable finalised and agreed by all concerned, I would also want a letter to go out to the affected classes explaining the situation. Make sure that SLT / your head are happy with this (ideally they would co-sign the letter). If this doesn't happen, you will get deluged with complaints about how your changes mean that little Johnny and Sarah aren't getting taught properly.

    Good luck!
     
  11. ipswichlatebus

    ipswichlatebus New commenter

    OK thanks for this advice, they have covered all my lessons tomorrow so I can get the timetable done and send to all team members for checking and then to the SLT for finalizing.

    I might have to get another teacher to help me out as between all my Current staff and the HLTA there isn't enough teaching hours.

    Thanks for the adive and may I ask what department do u work in.
     
  12. ipswichlatebus

    ipswichlatebus New commenter

    The staff member I might be able to borrow is from the IT side of my department as she has a maths teaching qualification.
     
  13. ScienceGuy

    ScienceGuy Established commenter

    I am a Science teacher (though I have taught some ICT earlier in my career)
     
  14. ipswichlatebus

    ipswichlatebus New commenter

    How long do u think it would take to make all the changes on the timetable.
     
  15. ScienceGuy

    ScienceGuy Established commenter

    Probably a couple of hours to rejig the timetable and then at least half an hour later when you realise you have timetabled someone to teach two groups at the same time (it happens to us all!)
     
  16. ipswichlatebus

    ipswichlatebus New commenter

    Ive been given cover alll day today been working on the timeteble now since 9am and won't to have it done today. Should i get department feedback in tonights department meeting.
     
  17. ScienceGuy

    ScienceGuy Established commenter

    Sorry for not replying sooner - I have only just seen your most recent post. I would definitely share what you have done with your department but would probably do it on an individual basis talking to the teachers who will be having their timetables disrupted.
     
  18. ipswichlatebus

    ipswichlatebus New commenter

    So should i do it individually affected afrer school tonight and then share it the whole department tomorrow
     
  19. ipswichlatebus

    ipswichlatebus New commenter

    Shell i do it to individuals affected tonight or tomorrow and then the whole team tomorrow or Friday
     
  20. ScienceGuy

    ScienceGuy Established commenter

    Individuals first in case there are any issues you need to deal with, then the whole team.
     

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