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GDPR knowledge ??

Discussion in 'Workplace dilemmas' started by Danni2, Aug 21, 2018.

  1. Danni2

    Danni2 New commenter

    Hi. Can someone who understands GDPR please tell me why an old exercise book with just a pupil name on the front (no marks, just work) would need to be shredded?
    Am I missing the point of GDPR? I considered it to do with personal data. Not just a name. Our exercise books are generic, so cannot be linked to the school. There are no photos in there. It seems like a lot of work to take off classes of front covers and then shred them. Am I wrong?
     
  2. sbkrobson

    sbkrobson Star commenter

    Honestly?
    I think it's because the act of removing and shredding them gives the school more money's worth from you, compared to allowing you to strike through it once with a black marker and then reuse sensibly. Why allow staff to complete a task in one second when it can be managerially over-complicated into several minutes?
     
    agathamorse and Danni2 like this.
  3. mothorchid

    mothorchid Star commenter

    I suspect it's because your school have got it wrong...
    Surely not! :eek:
     
  4. caterpillartobutterfly

    caterpillartobutterfly Star commenter

    Just shred the things...saves having to store them or explain to parents why you missed the odd spelling error!

    Or put them all in a bin bag, put the bag in the car and dump them in your recycling bin at home.
     
    agathamorse and FrankWolley like this.
  5. Danni2

    Danni2 New commenter

    Thank you for the reassurance. I’m not wasting time in my break over useless tasks like this.
     
    agathamorse and mothorchid like this.
  6. mothorchid

    mothorchid Star commenter

    You really shouldn't even be asked to do this sort of mundane routine admin task...
    ASOSA...
     
  7. Danni2

    Danni2 New commenter

    Well yes, if I worked in a big enough establishment... but I know when to fight my battles. This is one of them.
     
  8. FrankWolley

    FrankWolley Star commenter

    Why not give all exercise books to each pupil and let them decide what to do with them?o_O
     
  9. Pomza

    Pomza Star commenter

    I’m not really doing anything differently at all - we’ve always taken reasonable steps to protect personal information and will continue to do so.

    Most of the stuff being said about what schools will now need to do is total nonsense...
     
  10. Skeoch

    Skeoch Star commenter

    It doesn't. Whoever claims that it does might be a better candidate for the shredder.......
     
  11. sbkrobson

    sbkrobson Star commenter

    I just had a discussion with my neighbour about striking things out for "privacy" and he said his company have this rather silly policy now that rather than drawing a line over something to conceal it, they have to write their company name at least ten times, each time beginning a few milimetres further right.
    I tried it-it's pretty good actually. You really cannot see what is below, even thought there is probably still some negative space in your scribbling, whereas you can often read through an overstripe of solid dark colour.
    Who knew.
     
    agathamorse likes this.
  12. Rott Weiler

    Rott Weiler Star commenter Forum guide

    (a) GDPR doesn't require it. Some schools are just suckers for any OTT "advice" given to them. It's not necessary.

    (b) If they do want to do it it's an admin task that under STPCD must not be given to teachers. Send them to admin to dispose of.

    (c) alternatively, as FrankWolley suggests, just give the books to the students. That can't breach GDPR, it's their "data". If they choose to throw them in the street bin that's their choice.
     
    Danni2 and agathamorse like this.
  13. caterpillartobutterfly

    caterpillartobutterfly Star commenter

    :)
    Can you compromise and just shred the covers?
     
    agathamorse likes this.
  14. sbkrobson

    sbkrobson Star commenter

    erm, that's not a compromise, that is precisely what they have been asked to do (which they, and I, find ludicrous)
    (See last sentence of opening post)
     
    Danni2 likes this.
  15. caterpillartobutterfly

    caterpillartobutterfly Star commenter

    Oooops I thought the OP had been asked to shred the lot.

    I assumed the taking off the covers was to shred the card and paper separately for recycling collections.

    You could well be right though.
     
  16. Pomza

    Pomza Star commenter

    I think the GDPR 'consultants' who are selling this rubbish should be shredded....
     
  17. Danni2

    Danni2 New commenter

    I would- if I hadn’t covered them with sticky back plastic. I don’t fancy breaking a shredder when they are obviously the new gods!
     
  18. caterpillartobutterfly

    caterpillartobutterfly Star commenter

    Errmmm but surely the covers are the parts which need shredding?
    The name of pupils is on the cover?

    But yeps, I'd not risk shredding it...admin staff might help out.
     
  19. Pomza

    Pomza Star commenter

    You can buy-in bulk confidential waste removal - they take it all away in sealed bags and destroy it. You can put whole lever-arch folders in the bags and everything - they don't care. I think they incinerate it or something.

    More cost effective that having a bunch of teachers, who cost 40k-50k a year, huddled around a perpetually jammed shredding machine...
     
  20. Piranha

    Piranha Star commenter

    Why have the book in the first place? Just let students have them at the end of the year.

    But if you do need something shredded, there should be an easy way of doing it. My school had a place to put anything confidential to be disposed of, which was locked so only the person with the key had access. What happened after that I have no idea, but it was somebody else's problem.
     
    border_walker, Danni2 and agathamorse like this.

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