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Dear Clare, what are a governing bodies obligations regarding publishing minutes of meetings?

Discussion in 'Governors' started by tinklerb, Jan 26, 2011.

  1. Dear Clare,
    Could you clarify the following:
    • Is a working party (for example; on academy status) of a governing body obliged to minute their meetings?
    • If so should the minutes be available to staff?
    • Should documents (for example; regarding evidence deemed in favour of academy status) generated by a working party and discussed at a full governing body meeting also be made available to staff?
    Many thanks
     
  2. Dear Clare,
    Could you clarify the following:
    • Is a working party (for example; on academy status) of a governing body obliged to minute their meetings?
    • If so should the minutes be available to staff?
    • Should documents (for example; regarding evidence deemed in favour of academy status) generated by a working party and discussed at a full governing body meeting also be made available to staff?
    Many thanks
     
  3. As a working party is not a committee of a governing body and will have no decision making powers my understanding is that there is no legal requirement to keep minutes of the meeting. However, it is probably a good idea to keep notes, so the working party has a record of what issues it has already covered and any questions.
    As regards full governing body meetings, the procedures regulations make very clear that the agenda for every meeting and ‘any report or other paper considered at such a meeting' should be made available as soon as reasonably practicable to any interested person. So if notes of a working party are sent as a paper to the Governing Body then they become official papers and should be made available
     

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