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Dear Clare Governors not communicating with staff

Discussion in 'Governors' started by tinklerb, Feb 1, 2011.

  1. Can anyone clarify the legal obligations of a governing body to publish minutes?
    1. Do working parties of the governing body need to publish minutes of their meetings?
    2. Should documents discussed at governing body meetings and referenced in minutes also be made public?

  2. Rott Weiler

    Rott Weiler Star commenter Forum guide

    GBs aren't obliged to publish them in the sense of proactively putting Minutes on noticebaords or websites, although it'd be good practice for them to do so. They are though required to make them available to anyone who wants to see them unless they are confidential, although only after they have been signed as correct at the next meeting. The requirement is that the Minutes, Agenda and "any report or other paper considered at any such meeting" be made available. This applies to GB meetings and formal Committee meetings. WPs have no formal status in law so don't have to produce Minutes. However, when they report back to the GB their comments and all papers that they have submitted to the GB would become GB papers and so have to be made available.
  3. The governing body I'm on publish our meeting reports on the schools learning platform, which enables staff to see it. Any problems or questions we have, go through either a direct through the head or direct to the staff member.

  4. As a working party is not a committee of a governing body and will have no decision making powers my understanding is that there is no legal requirement to keep minutes of the meeting. However, it is probably a good idea to keep notes, so the working party has a record of what issues it has already covered and any questions.
    As regards full governing body meetings, the procedures regulations make very clear that the agenda for every meeting and ‘any report or other paper considered at such a meeting' should be made available as soon as reasonably practicable to any interested person. So if notes of a working party are sent as a paper to the Governing Body then they become official papers and should be made available.

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